6 ways to stop your free time being hijacked when you work part-time

 

Working part-time has benefits but also many challenges. Often you are not treated with the respect of a full-time employee, or paid as well. Part timers are often overlooked for promotions and annual pay increases in favour of full- time workers. In addition to this, they are often expected to put in extra hours each week answering emails and dealing with problems during their personal time. This can add up to a big percentage of (unpaid) extra work. Increasingly, the work force is made up of a higher proportion of part-time and freelance workers and it is important that we manage our time carefully to ensure that the way we work is understood, respected and fairly compensated. Here are a few tips to help keep your part-time work part-time and not allow it to eat into your personal time and other projects.

1. Set clear expectations

Explain that you are fully committed to role and will give it your all when working. However, this is a part time role and you have other commitments outside these times. Therefore, you will not always be able to respond to email outside of these times. You understand that there will be times when something exceptional happens that needs to be dealt with, but this needs to be the exception, not the rule. Do not make excuses or apologies which imply that the only reason you cannot respond/ do extra work out of hours is because you are busy with something else. You don’t need to justify why you cannot work, unpaid, on a non-workday.

2. Stick to a clear work schedule 90% of the time

If your job is Mondays and Wednesdays, stick to those days and agreed hours. Avoid taking work home and get everything finished up for the week by the end of Wednesday, so it is already to go next Monday. If you work at home for a set number of hours, then keep your work files in a separate space so that you cannot see them during your personal time. This may be an office, allocated space or even a storage box. Keep it our of sight and out of mind when you are not at work.

If it is impossible to get the work done within your agreed hours then you either need to negotiate some additional paid hours, or edit your workload. Putting in a few extra hours every week is not the solution.

3. Be visible

Make sure that people know who you are and what you do. It is easy to be invisible as a part-timer as you will not attend all meetings and simply are not there every day. So make a point of introducing yourself to colleagues and explaining what you do and which days you work.

4. Do not always be contactable

Your boss may need to be trained that you are not on call at any time of the day or night, so unless the issue is urgent, do not respond immediately out of work hours. If you do, you are giving the message that you are always available and happy to be contacted. Successful boss training requires you to be fair, firm and consistent, much like training a puppy. Most employers will try to get more out of you than the agreed hours. That represents good value for them, but not for you.
Ideally have a separate phone number and email account for work, so that it is separate from your private accounts. If it is too late, and you have already given out your personal email and mobile number, then make sure the phone is switched off most of the time, so that you can respond to voicemail at specific times.
Most email providers now allow you to set rules for specific contacts. Set up auto response for messages received from work during evenings or non- work days saying that you will deal with emails when you are back in the office ( if there is an urgent problem then please send a text). This makes it clear that the message has not been looked at yet, so there is no expectation of an immediate reply.

5. Reconnect at home

To reclaim your evenings and family time you could introduce an evening curfew. A set time when all members of the household switch off their phones and tablets and put them in a box. Switch off wifi too – we can all manage a couple of hours every evening without checking social media. This is also a great habit to get children used to (but adults need to join in too!) They may protest initially, but it will actually be a relief for them. It offers an enforced break from the addiction of social media and notifications, with precious time to reconnect with family.

6. Be a joy to work with!

The real challenge here is to do an excellent job, be positive and yet not have your free time hijacked. You certainly don’t want a reputation as a constant complainer. It is a difficult balance to strike and requires you to be an asset to your employer, but not a door mat. Set clear boundaries with your boss, respect your capabilities and your time and others will too. Never apologise for not being available all the time. You do a great job and you deserve to be recognised and rewarded for your contribution.

 

Photo by Sonja Langford on Unsplash

 

 

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Big Life Tune-Up: Part 3

Future plans for income and location

When I started to think about my vision for future income and location, I realised that I have been through this process many times over the years. I have bought dozens of books, done brainstorming exercises and made vision boards. It has all been quite good fun and inspiring at the time, yet here I still am- pretty much in the same place as I was this time last year ( and the year before). It occurs to me that this is what happens to most people. We buy a new journal and a nice pen and write down everything we want and then put it away in a drawer and get on with the washing up. What makes the difference between the small number of people who make change happen and the vast majority of us who don’t get beyond the ideas stage? Well, perhaps it is the same thing that happens when we buy a new diet book ( but don’t actually change what we eat), or set New Year’s resolutions but don’t make any changes to our modus operandi.

Humans are creatures of habit. We get stuck in a routine. Having new ideas is the easy part – actually changing what we do on a daily basis is much tougher. So if I want to make significant changes in my life that lead to different outcomes (I do), then I need to form different habits. My ideas must be anchored to a specific action plan, with clear daily steps that lead me in a new direction. What is absent from most self- help books is a measurable method. Specific steps to take with tracking and accountability. I am convinced that this is the missing ingredient that has kept me stuck for all these years and has helped to keep the market in self-help and diet books so buoyant. So, using my experience of business planning, I am now building a process which will help to create new habits and hold me to account. Ideas without a plan are just dreams and the time has come to take intentional steps towards a planned future.

Bramblex

The Big Life Tune-Up: My Career 2.2

 

Well this really has been a week full of insights. Having given a lot of thought to my career, I recognise that I have been stuck in a comfortable rut for years and I have made a bold decision. I am under-stretched and not growing in my career. I should have challenged myself and moved out of my comfort zone many years ago, but I did not. So now I need to put myself under some pressure, otherwise I will have even greater regrets this time next year.

I think many people can fix their career by making some changes within their existing organisation or moving into a similar role elsewhere. In my case, I have come to realise that neither of these options will deliver what I am looking for (a real challenge, sense of achievement and greater earning potential). I have also concluded that re-training for a different career will not work for me at this stage. It will take too long and ultimately will not deliver the lifestyle I am seeking. The conclusion is that I need to develop a business rather than a career.

Within the next five years my aim is to be doing work that is part-time and location-independent, freeing up time for travel with my lovely husband and lots of reading. Life is short and I have made the bold decision to only pursue opportunities that inspire me and have the potential to deliver the outcomes I am aiming for.

My intention is to phase out all my teaching and tutoring within the next two years. I plan to go part time by July 2018, which will mean handing in my notice on March 23rd 2018. It will not be easy, but this decision has really given me a clear focus on what I will and will not spend my time on. I will devote time everyday to fine-tuning ideas for future products and mastering the new digital skills needed. Time spent on anything else that does not support my future intentions, will be kept to an absolute minimum. I will be the Princess of Productivity and have just taken delivery of my marvellous Productivity Planner from Intelligent Change (intelligentchange.com).

Now I have committed, I must deliver and not waste another second. Exciting times – big change is afoot!

Bramblex

 

Writing your career story

 

How do you create a cohesive CV, resume or profile when your career history is long and disjointed? Increasingly, the days of the neat and tidy CV with just a handful of companies, all in the same sector, is a thing of the past. So how can we create a tidy and consistent profile for our Linked In page or CV, when it looks like a random selection of jobs? The answer is to change it from a list to a story. Looking at each role in turn write down:-

A key challenge you faced and how you overcame it. Which skills did you use?
What type of people do you like working with ( and what are the characteristics of those you would rather avoid?)
What type of environment suits you best?
What common themes can you identify? ( helping people, problem solving etc)

Now write the story of your career so far including your strengths and themes and how these have been applied across the range of jobs. Which elements would you like to include in your future plans and which are you determined to avoid?

My career history seemed quite disjointed as I had a marketing career before children and a teaching career afterwards. However there were common themes such as an interest in people and why they do what they do; I enjoy helping people; I am good at identifying and improving inefficient processes (because I have a very low boredom threshold); I enjoy problem solving and can see unconventional solutions. I am good at ideas and not so good at implementation. I strongly dislike routine and repetitive tasks and working with narrow-minded ‘jobs worth’ people. These themes were consistent across my very mixed CV.

This process has helped me focus on what is important to me and what I am good at and has formed a key part of my plans to develop an online training business. Understanding your career story is a helpful way to understand your achievements and talents, so that you can use them to build a successful and fulfilling future.

Towards minimalism:the 25% rule

 

I am a naturally untidy person. My desk is covered with piles of paper and my bedside table is a landslide of books. You may think this would make me someone who enjoys clutter and detests minimalism, but I LOVE minimalism and am convinced that this is what I need in my life. The reason for the clutter is my chaotic mind and passion for new ideas, and I believe that minimalism will bring me an element of peace and calm. I am planning to use simple maths to start my journey towards minimalism. I am going to apply a 25% rule. My goal is to get rid of 25% of my stuff (use any percentage you like…are you brave enough for 50%?). The beauty of this system is that it is very simple and can be applied to a whole house, a room, a shelf or a drawer. So, starting small with a book shelf, I count the books, multiply by 0.25 and that gives me the number of books I must get rid off. 32 books x 0.25 = 8. Eight books must go. My goal is to find one area a day to apply this rule to. Goodbye chaos, hello minimalism.

Getting the important stuff done

Great businesses excel in setting goals, creating action plans and then reviewing results. This is a perpetual process: goals, action, refine, repeat. It produces optimum results and is the only way to be a winner in the business world. How many of us apply this kind of system to ourselves? There are too many things to do and it is easy to just feel overwhelmed rather than have a clear system for prioritisation. Without a clear plan, we will just be carried along in no particular direction, day by day, by the seemingly endless and chaotic list of ‘ things to do’. How can we really focus on what is most important when our attention is being demanded from so many different directions at once.

Right now, it is Sunday. Day of rest, right? I am looking around me: the garden has been neglected, the house needs tidying, washing needs to be done, I have family coming for lunch so I need to cook that. None of these things will move me forward towards my own personal goals ( building a business and sustainable income), but I cannot avoid these tasks ( and I do want to spend time with my family). It is easy to feel overwhelmed by the impossible list that we will never get to the end of. These type of tasks always end up at the top of my list and push the more important stuff to the bottom. The best solution is to delegate. This is the standard advice in traditional ‘time management’ books. They were often written by men (sorry men), whose wives take care of all the domestic clutter (kids, shopping, cleaning, cooking) enabling them to focus, almost entirely, on their career. The idea is that they then delegate as many tasks as possible ( usually to their, already over-stretched, wife or PA). Well the trouble with this system is that most of us have no one to delegate to. We are the one ones that others will delegate their tasks to, if we are not careful. I have read dozens of time management books, hoping to find a magic solution that I have missed.

I have found only two systems that are helpful and take account of the huge number of mixed tasks that most of us have to deal with. They are both very simple (which is the only type that is going to work, frankly).

The first one is based on an old fable of how to fit rocks, pebbles, sand and water into a jug. The idea is that the only way it all fits is if you put the rocks in first, then the pebbles, then the sand and finally the water. The rocks represent your most important tasks rather than all the other things that are screaming at you ( eg, steps that will help to build your business). Water represents the least important tasks. Do them last-they have to fit around the bigger things. Each day I take a large Post It note and put it in my diary (I am still a paper-based kind of woman). I write three ‘rocks’ at the top and these are my priority tasks for the day. The rest will have to fit around.

The second technique is the ‘overwhelm list’, which I use when my head is full up with too many tasks that seem impossible. I write every single thing that has to be done, which is currently jamming up my head space, on a big piece of paper. Firstly, I quickly assign each item a R, P, S, W (Rock, Pebble, Sand, Water). I cross off as many water and sand tasks as possible-can’t do it all, so these tasks will have to go. Of the remaining tasks, get rid of anything you can do straight away that is really quick. Schedule the rest in your diary so that you don’t have to think about then until they come up. Highlight 3 rocks and put them in your diary for today/tomorrow, along with a few pebbles to do (but only when you have dealt with the rocks!).